2024:Program/Poster session

⧫ Collaboration of the Open ⧫

Venue
Hackathon
Lightning talk showcases
Poster session
WikiWomen Summit
Common(s) cause
GLAM Global meetup
Digital Safety Clinic
Meetups

Registration

Poster authors: Please upload your posters to Commons by 22 July.

The Poster session at Wikimania Katowice will will occur on 9 August from 17:45 - 19:00 local time. It will be one of the prime events in Wikimania--refreshments will be served, and attendees will be encouraged to mingle and discuss ideas with poster authors. It will feature all posters accepted through the program submissions process. It is an opportunity for participants to interact with their audience one-on-one, for a longer time, and in greater depth. It will be the primary venue for attendees to showcase their own projects at the conference.

Poster authors will submit their posters using the correct Commons category by end of day 22 July. Event organizers will print the posters and hang them in the Main Hall for the session.

Poster authors who will be present in Katowice are encouraged to stand by their posters during the session in order to discuss with attendees. Poster authors who will not be there in person are encouraged to include contact information on their poster where attendees can reach out with questions and feedback.

There is an official category on Commons for accepted Wikimania 2024 Posters.

Poster author responsibilities

Create your poster and upload it to Commons category Wikimania 2024 Posters by the designated date.
Poster authors who are conference attendees in Katowice are invited to stand with their posters during the session to discuss the topic in person with the attendees.
Poster authors who will be remote should include methods for contact on their poster, such as an email address and/or wiki page, so that attendees can get in touch after the Poster Session with any thoughts or questions.

Poster creation instructions

All posters need to meet the following criteria;

One poster per accepted submission.
Poster can be in more than one language.
Poster size/format: A1 (594 × 841 mm, or 23.4 × 33.1 inches), portrait/tall orientation.
All images are freely licensed with the author credited. Remember, we set the standards we expect on reusing our content.
Limit the text used. Include one or more QR codes to link to more detailed information, reports, instructions, or presentation videos (e.g., on Wiki-Meta, Wikimedia Commons, etc.).
Deadline: We ask that all posters are uploaded to Wikimedia Commons until 22 July (inclusive). This allows time for review and printing.

Lay-out

Once the participant chooses the topic they want for their poster, lay out the story in a way that lets other people know what happened, what were the key results, and what (if any) is their advice to the audience. They can also use the ABCDs of Storytelling as a guide to creating the poster. Find more detailed guidance at this Posters that work Learning Pattern, and also by looking at posters shown at previous Wikimedia events:

Suggested templates

There are many programs/templates the participant can use to create a poster. It is suggested that Microsoft PowerPoint, LibreOffice Presentation, and LibreOffice Draw are the easiest to use, and make good-looking posters. Other programs like Inkscape have more features, but they are also more difficult to learn, and tools like Adobe InDesign & Illustrator are expensive. Another option is to use Google Draw.

Whichever program/template the participant chooses, organizers request the participant to set the size of the poster before they start adding words and pictures. This will help the participant make sure that the fonts they are using are the right size, and that the pictures they include have a high enough resolution to print properly.

Here are some links that may help participants create a poster of the correct size:

Visual assets

Poster authors can choose to use Wikimania Katowice designs, but are also free to stick to any branding they prefer. For those interested in adding elements from Wikimania Katowice, see the Designs page.

Final step

Once the poster is complete, the participant must export it to PDF format and open it in a PDF reader to make sure that everything is displaying correctly. Some questions the participant might ask oneself are

Are my pictures blurry?
Is my text aligned?
Have I used any materials that are copyrighted? As you will be uploading to Commons, please ensure all elements are available under a CC license.